Restaurant supplier invoice review checklist
Check restaurant invoices against orders, deliveries, quantities, pack sizes and credits. Route discrepancies before the payment decision.
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Published 2026-09-10
Updated 2026-10-01
Summary
A supplier bill review compares the order, delivery and invoice, and distinguishes approval from completed payment.
Collect the order, receiving record and invoice
Identify the item references, quantities and missing documents. Ask the receiving contact to confirm substitutions or shortages.
Compare units before comparing price
A changed pack size may explain a higher invoice total. Compare the unit price and delivered quantity, then check credits and agreed pricing.
Send each discrepancy to the responsible person
The restaurant confirms receipt; the supplier answers price and credit questions. Retain the responses with the invoice and keep disputed amounts identified.
Present the bill for approval
The authorized person decides on payment. Keep approval status distinct from payment evidence, then carry the relevant bill information into the accounts and cash review.
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